#accounts-receivable
Accounts Receivable
Manage invoices, track payments, and optimize cash collection
California's SB 440 Prompt Payment Law: 30-Day Deadlines and 24% Interest on Unpaid Change Orders
California's SB 440, effective January 1, 2026, gives private-project owners 30 days to respond to a change order claim and 60 days to pay the undisputed portion — or owe 2% monthly interest (24% a year). Here's how the law works, how it compares to other states, and how contractors should track the deadlines in their books.
CMS Prior Authorization Final Rule: What the 7-Day and 72-Hour Deadlines Mean for Medical and Dental Practices
As of January 1, 2026, CMS-0057-F requires Medicare Advantage, Medicaid, CHIP, and ACA marketplace payers to decide prior authorization requests within 72 hours (expedited) or 7 calendar days (standard) and to give specific denial reasons — with FHIR-based prior auth APIs mandated by January 1, 2027. Here's what small medical and dental practices should do now.
Home Care Agency Bookkeeping: Reconciling Medicaid, Private Pay, and VA Reimbursement
Home care agencies collect from private pay, Medicaid MCOs, and VA Aid and Attendance on three different timelines while caregiver payroll runs on a fixed biweekly schedule, so tracking AR by payer separately (not blended) is the key to forecasting cash and catching the 2026 EVV hard-edit denials that make unresolved visit exceptions permanently unbillable.
Construction Retainage: How to Book It So Your Cash Flow Stops Lying to You
Retainage withholds 5-10% of every construction progress payment until project completion, and contractors who book it into regular AR/AP instead of separate Retainage Receivable and Retainage Payable accounts lose visibility into which "earned" revenue is actually collectible now versus locked up for months.
ABA Therapy Practice Bookkeeping: The RBT/BCBA Guide to Billing, Authorizations, and Cash Flow
ABA practices bill in 15-minute units under CPT codes 97153 and 97155, face industry-wide denial rates of 15-30%, and see predictable cash-flow dips when six-month prior authorizations lapse before renewal paperwork clears.
Occupational Therapy Private Practice Bookkeeping: A 2026 Guide
A 2.5% CMS cut to OT evaluation codes, a $2,480 KX modifier threshold, and the 8-minute rule all shape 2026 revenue for occupational therapy private practices, and each one requires a specific change to how the books are kept.
Medicare Routine Foot Care Rules: A Podiatry Bookkeeping Guide to Q7/Q8/Q9 Modifiers
Medicare excludes routine foot care under Section 1862(a)(13) unless a Q7, Q8, or Q9 modifier documents a qualifying systemic condition, and a missed modifier produces a flat claim denial that podiatry practices often never trace back to a root cause in their books.
Bookkeeping for Hotshot Trucking: Cash Flow, IFTA, and Tax Deductions Explained
Hotshot trucking operators need a chart of accounts that separates fuel, MC-authority insurance, factoring fees, and IFTA liability from generic vehicle expenses, since brokers often pay 15-45 days after delivery while fuel and insurance are due immediately.
Income Share Agreement Accounting: How Bootcamps Should Recognize ISA Revenue
Income share agreements break ASC 606's fixed-price assumption, and the Department of Education ruled in March 2022 that ISAs are private education loans. Here is how bootcamps and trade schools should book ISA revenue — variable consideration with the constraint, loan-receivable treatment under ASC 310/326, and cohort-level non-payment reserves.
B2B "Buy Now, Pay Later": How Net-Terms Financing Lets Small Suppliers Offer Credit Without Eating the Risk
B2B Buy Now, Pay Later platforms pay suppliers upfront on Net 30/60/90 invoices and take on non-recourse collection risk, with transaction volume around $14 billion in 2023 forecast to grow at over 25% annually through 2030.
Debt Collection Agency Bookkeeping: Trust Accounts, Contingency Fees, and FDCPA Compliance
Debt collection agencies must hold client recoveries in a segregated trust account, recognize contingency fees only after collection, and run monthly three-way reconciliations of bank balance, book balance, and client ledger totals to avoid commingling violations and FDCPA compliance gaps.
Freight Broker Bookkeeping: Quick Pay, Factoring, and the Cash-Flow Math Behind Your Working Capital
On $10M in annual revenue with a 50-day collection cycle, a freight broker has roughly $1.4M of working capital tied up bridging shipper and carrier payment terms, costing $84,000 to $112,000 a year in financing fees.